What is Deduct from Job?
Transaction association - also known as Deduct from Job - allows you to associate deductions (things like card charges) with payments from Xometry.
In the past, when you use the Xometry Advance Card the money that you spend becomes “settleable” 7 days later. That means that the charge will be deducted from your next payout - regardless of whether it’s triggered by FastPay or by accounting - after the 7 day period. This led to some unexpected issues, such as you spending money against job payments that won’t be paid out for another few weeks.
Transaction association gives you the ability to solve this problem by linking together any number of card charges with a payment. Once associated, the card charge will follow the settlement process of the payment and will always be settled at the same time that the payment is settled.
Any number of negative ledger entries can be associated with any positive ledger entry up to the total dollar amount of the positive ledger entry. Once an association is created, the charge cannot be disassociated from the payment without staff intervention.
Charges can be associated with any payment that is not canceled. This means that, for example, a charge could be associated with an in-progress job that’s not currently scheduled for payment.
Once you complete the job, any associated charges will be updated to match the newly assigned settleable date of the job payment. If the job payment is already scheduled for payment (the job has already been completed) then the settleable date of the charge is just set to match the payment’s currently assigned settleable date.
Using Deduct from Job
How do I use Deduct from job to associate a transaction with payout?
The Deduct from Job feature can be accessed from the transactions tab of Shop Finances. Transactions that have been linked to a job will have a pill that appears with the linked job. You can select multiple transactions to start the deduction workflow.
Once you click “Deductions Transactions” a slide over appears where you can select a job to link the transactions to.
Each item in the dropdown shows the job number, status, and price.
Once selected, you’ll be able to see how much is going to be deducted from the job and how much of the job’s value is remaining.
Once you click “Review Deductions”, you’ll see a confirmation screen reviewing the information you provided.
When the payout on that job occurs, you should see that the linked transactions will be deducted as well.